How To Improve Your Business’ Efficiency
No matter the size of your business, everyone wants to grow and become more successful. Normally for this to happen, it falls on your employees’ shoulders to perform, which is why it’s important to have a plan in place to help increase workplace efficiency.
Training your team correctly is every bit as crucial as employing the right talent and adopting new technologies, however, there is a way of creating a more efficient team without been forceful or creating a stressful environment. In this blog we’ll present to you 6 ways to help increase your overall business’ efficiency.
- Implement project-management tools
If you happen to have a small office space or an open-office environment, implementing a project-management tool can help employees save valuable time. In the majority of cases, employees have to walk to one-another’s desk to discuss the tasks related to the project which can waste a huge amount of time.
By using a project-management platform you can save a huge amount of time for your team whilst providing everyone with a one-stop communication method for the entire team. There are a number of great project-management tools out there such as Slack, Asana and Basecamp, all of which help divide task up amongst team members with ease.
- Use gamification
This is a highly effective strategy that helps promote productivity and efficiency. Even companies such as Microsoft use gamification as it helps improve businesses and enterprises overall.
Gamification co-opts techniques used in video games to motivate teams and employees. Simply put, you encourage and appreciate the hard work by your employees through using reward systems for completing tasks.
There are numerous gamification strategies such as employee of the month boards which can help encourage friendly competition, or incentives such as paid vacations to motivate the employees to work harder.
- Switch to remote teams
Numerous start-ups are now completely abandoning the idea of working from an office environment but instead are suing remote teams. By swapping to this alternative, you can potentially increase workplace productivity by 13 percent as the employees are able to work from a much more comfortable environment.
- Cut down on unnecessary meetings
It’s always important to connect and keep up-to-date with your employees but you don’t have to host a meeting every morning for a catch-up.
Recent studies have shown that a huge 37 percent of employee’s time is spent in meetings with $37 billion spent annually in the US on meetings. So not only is it a waste of employee productivity, it can also be a waste of money and potentially affect team morale.
This can go directly in-line with the project-management tool mentioned before as it allows you to potentially cut-down on meeting burnouts. Whilst it’s ideal to have face-to-face meetings, just consider limiting the number of meetings to help reduce cost, time and increase morale.
- Establish better time management
Keeping tabs on your employee’s work hours is an important task that can hugely impact business growth. You want to be able to motivate them to be more productive with what they could accomplish during these hours and try to nullify the bad habits such as procrastination.
It can be difficult to try and track the hours worked. Just because an employee might be at their workstation, it doesn’t necessarily mean that they are being productive. There are apps available that can make the time management of your employees easier.
If an employee is struggling to keep their attention on the project at hand, use stress-reducing breaks as an incentive to allow them to gain an energy boost to begin working again at a more efficient rate.
- Embrace automation
Multitasking is a seriously bad habit to have as it can lead to procrastination and incomplete projects. According to sources, if employees are multitasking, it’s possible for them to lose around 40 percent of their efficiency when swapping between their tasks.
Try not to force your employees to do multiple tasks, instead use automation tools and apps to help automate the smaller, less-important jobs.